It is essential to ensure that you have the proper security measures in today’s business world. Whether you are a small business or an enterprise-level company, your data and information are vulnerable to attack from cybercriminals. Protecting this data should be at the forefront of all businesses’ minds when engaging with their managed print service provider. The more you know about what kind of security measures are available for your print needs, the better equipped you’ll be to ensure that your data will remain safe and secure while being printed.
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How to ensure a managed print service provider has the proper security?
– Research which type of encryption they use. If you are printing confidential data, make sure that any information sent or received from your printer is encrypted and can’t be intercepted by criminals who might want it for their purposes.
– Ask about remote management and monitoring options if there’s an issue with your company’s printers or someone tries to access them remotely without authorisation. Find out what kind of software will ensure that this won’t happen when working with a managed print service provider so that your sensitive documents remain private at all times.
– Ensure records retention policies are followed as closely as possible by engaging only with providers who have these types of measures in place.
– Require a service provider always to ensure that your data is encrypted and protected from unauthorised access by using the latest technology available.
What other best practices can I follow?
– Make sure you know what software they use for their managed print services so that you’re comfortable knowing how long documents will be stored. They’ll remain confidential at all times, and if any sensitive information could potentially become public knowledge.
– Be aware of how often the documents you send over will need to be printed out again. If it’s more than once every six months, there may be an issue with the service.
– Make sure you know what types of security measures are in place to ensure that your print jobs don’t become vulnerable, like encryption and password protection.
– Never use a managed print services provider who doesn’t have anti-virus software installed on their servers or PCs, as it’s one tool that will ensure data is protected from potential threats such as malware.
– If any emails or other data are stored on the server, ensure that they have a strong password to protect them from unauthorised users.
What are some tips?
– Be aware of how often the documents you send over will need to be printed out again. If it’s more than once every six months, there may be an issue with the service.
– Make sure you know what types of security measures are in place to ensure that your print jobs don’t become vulnerable, like encryption and password protection.
– Never use a managed print services provider who doesn’t have anti-virus software installed on their servers or PCs, as it’s one tool that will ensure data is protected from potential threats such as malware.
– If you find a managed print service provider that doesn’t have security measures in places, such as passwords or encryption, then it’s probably not the best one to use.
– Make sure the company has invested in data protection by installing anti-virus software on their machines and servers if they’re being used for printing jobs.
What are the risks of not having suitable security?
Ensure they use firewalls on every PC as well – this could be seen as an inconvenience by some organisations. Still, when you consider how much data can get lost without proper protection, these small measures become essential. As far as tip three goes, ensure there is anti-malware software installed at all times if your company needs sensitive data protected from outside threats. If your organisation shares IT experience with any other companies or has appointed a partner, for example, ensure their credentials are not easily hacked. Ensure they are not on any blocklists and provide the service providers use encryption technology to protect your data.
Ensure that a firm password policy has been adopted by all employees who have access to sensitive documents or systems. In the long term, this would be worth it when you consider how much more difficult someone would find accessing confidential information if everyone was required to use complex passwords with symbols, letters, and numbers. An upper case letter was thrown into the mix. For good measure! Lastly, of course, make sure there’s sufficient up-to-date IT equipment so that nothing goes wrong because of old hardware which needs replacing urgently.
