The copiers and printers that we have in our office are not just for making copies and printing documents, although those features are very important. Using your copier to scan, copy, print, and fax documents will improve your business workflows. It can help you service your customers faster, speed up the invoice process, and more. Copiers can also help you save storage space and help you find information faster.
Digitizing your business documents is the first step of automation. A combination of workflow, imaging, and document management software can supercharge and improve your business. Even if you are a small business, this process is still important for your growth.
It is easier and faster to look for a document on your computer than by digging through dozens of manila folders. This scenario is true whether you are a small company or a large corporation.
Having a copier available in your office can better the processes, and it can result in customer satisfaction. If you do not have a copier or printer available, invoices will likely sit on a desk and be ignored. Customers may submit documents, and you may forget them when they call to check their status.
The availability of a copier can help you avoid this inconvenience. Businesses are aware that they need to do better. Adobe’s Document Disconnect research shows that around 72% of businesses believe improving their business processes would increase customer satisfaction and brand value. HubSpot, a marketing automation company, had stated in their research that 65% of customers have said that they’ve cut ties with a brand because of one bad service experience.
Copiers can help your business be more efficient. If a group of insurance agents eliminates the physical printing and mailing of 4,000 pieces of paper every month through an electronic process that saves 200 working hours each month, this allows them to add three new sales positions. If an engineering company implemented a paperless process, it could save 15 hours of filing every week, and that is half an hour of filing time for each employee each day.
There are numerous ways on how automation can benefit companies. One-third saw review decline; 62% gained from improved routing, highlighting efficiency benefits from streamlined approval cycles and document flow. Greater business agility and routing between processes provide 42% of participants with the benefits of having copiers.
Faster processing of business activities has provided the biggest value for 53% of participants. While 45% of participants cite their biggest value from fewer errors and exceptions processing. 41% of respondents realized payback within a year, and 17% of those respondents cited ROI within six months. For 25% ROI was within 18 months.
Copiers can be used for more than just copies. You can use copiers to document your business processes. You do not have to make this complicated; you can write down the steps that are involved. This will help you identify both redundant steps and opportunities for the workflow to automate the process.
It is also important to identify bottlenecks, especially where the processes come to a standstill. Identify if there is too much work and responsibility that is landing on one person in your businesses. Automation amplifies existing flaws; improving processes precedes automation, preventing accelerated inefficiency and ensuring effective technology implementation. Prioritize business goals, then select necessary technology, including scanners, copiers, printers, and document management, to achieve those objectives efficiently.
If you are in Miami and you are looking for a Copier in Miami for your business, you may contact Clear Choice Technical Services in Miami. You can ask about Copier Leasing Services in Miami, Copier rental services in Miami, and Copier Repair in Miami.
