Getting a copier is a big decision, and you may always wonder, how do you choose the best office copier for your business? Your business is probably different than other businesses, and you know you need an office copier that is unique to your business needs.
Purchasing or leasing a new or upgraded office copier can be tricky, and it is one of the reasons why you may have waited so long to do so. To choose the right office copier for your business, you must assess your office printing needs first, as well as the needs of your office employees because most likely they are very diverse and unique to the particular tasks that they perform daily.
It is important that before you even start looking into copier makes and models, that you educate yourself on the essential functions that your employees need in an office copier along with different aspects that you look for in a copier manufacturer.
Look for a great service and response time.
The preference for quality of service from a copier company depends on the person and the business. Some businesses prefer to keep their budget lowered, so their service gets affected. Other copier companies feel strongly about paying more just to provide better service to their customers, and they do not cut corners when it comes to the companies that they serve.
In getting a copier, you basically get what you paid for. The more that you spend on a service or a product, the more pleased you will be. This does not apply to everything, but it is something to keep in mind. If your business prints and copies at lower volumes, you may not need to spend so much money on a copy machine service provider. It is important to check how many copies you typically print or copy in a month to give you a better idea of your office copier usage.
Check the types of documents that you are printing and copying.
A great way to choose an office copier is by knowing the kind of documents that you are printing and copying so that you know which ones you need, and you can disregard the copiers that do not have the features that can help you with your tasks. Check if you print your reports in black and white or if you are copying high-resolution graphics and designs. The type of industry that your business is in also has a lot to do with the kind of office copier that suits your company’s needs.
If you are a small business that does not use color printing and copying daily, you might not need the latest copier. You can get a smaller, black and white office copier because it is a much better option for your business than an office copier that has all the features for high-quality, color and image resolution. That will also help save you some money.
Check the new copier printer features and applications.
The technology of copiers has come a long way, and you would be surprised to know what it can do. If you have employees working remotely and your employees access your server, check out some of these features and applications that your employees can use and benefit from, even if they are not present at your office:
- Scan to Cloud Email
- Print to Cloud
- Remote Control Panel
- Office 365
- Voice Recognition
Choosing the best copier for your business is a big decision, and it can undoubtedly increase productivity, and it can reduce the amount of time that your employees spend assembling presentations and projects. You can take your time and do not fall short on doing your research. The best copier for your business is out there, and it takes a little time and effort to find the right resources.